Accounts Payable Administrator - Start Date: A.S,A.P

Core Roles & Responsibilities – Accounts Payable Administrator • Processing supplier invoices o Receive, check, and capture invoices accurately o Match invoices to purchase orders and delivery notes (3-way matching) o Ensure invoices are authorised according to company policy • Supplier account management o Reconcile supplier statements to the creditor’s ledger o Investigate and resolve discrepancies or queries with suppliers o Maintain accurate supplier records and banking details • Payments o Prepare payment runs (EFT, or electronic payments) o Ensure payments are made within agreed credit terms o Obtain payment approvals and process payments in the accounting system • Creditor reconciliations o Perform monthly supplier reconciliations o Identify missing invoices, duplicate entries, or pricing errors o Ensure balances are correct before month-end close • Month-end & reporting support o Assist with month-end closing procedures o Provide creditors aging reports o Accrue expenses where invoices are outstanding • Compliance & controls o Ensure VAT/GST is correctly applied and recorded o Adhere to internal controls and audit requirements o Maintain proper filing and document control (physical or digital) • Communication & query handling o Respond to supplier payment and statement queries o Liaise with procurement, stores, and finance teams o Escalate unresolved issues when necessary • General administration o Archive invoices and supporting documents o Support audits by providing required documentation o Assist with ad-hoc finance tasks as required Typical Systems & Skills Involved • Accounting software (e.g. Sage, Pastel, SAP, Oracle, QuickBooks) • Strong attention to detail and accuracy • Good time management and ability to meet deadlines • Basic understanding of accounting principles and VAT • Clear communication and problem-solving skills Email address: apply